Foundation Training Year

Welcome to your Foundation Training Year

You are joining the NHS at an exciting time. The NHS is changing, there is;

a greater focus on joined up care across the healthcare system with more care delivered closer to home

an increasing focus on prevention as well as the treatment of illnesses

a need to use medicines more judiciously, to improve health and wellbeing, whilst minimising the risks of harm

a drive to include people in the decisions made about their treatment

an even greater requirement for all healthcare professionals to work collaboratively in multi-disciplinary teams to deliver the best outcomes for patients

a requirement for all healthcare professionals to utilise all their knowledge, skills and potential to provide the highest level of care for their populations

There are three parts to the Health Education England London and South East (HEE LaSE) Pharmacy Trainee Pharmacist programme:

On-line learning via our Moodle site, including calculations practice and registration assessment style questions. The content on Moodle will be released throughout the year in three terms. The resources available will assist trainees to complete the requirements of the Foundation Training Year as well as helping to identify further learning needs. Trainees should discuss with their supervisors how and when the content should be completed. A proportionate amount of protected time should be allocated for trainees to do so.

On-line meetings and webinars to support learning and to provide opportunities for trainees to interact with the HEE LaSE Pharmacy team and other trainees.

Assessments intended to support workplace decision making about trainee progress and performance throughout the Foundation Training Year. These assessments are formative (developmental) and are intended to aid identification of gaps in knowledge and skills.

Impact of COVID-19 on training programmes

The impact of COVID-19 on the 2021-2022 training year is currently unknown. Throughout the year as professionals we will all need to adapt according to the situation we are faced with. This may mean that training programmes need to be changed, that specific elements may not be able to be delivered as expected or that trainees are less able to interact face to face with patients.
Employers are expected to make every effort to deliver the best learning experience for trainees whilst managing staff and patient safety alongside service delivery, and trainees are expected to recognise that these are unprecedented times and that there may be no choice in making adaptations to training programmes.

HEE National Resources

As part of the Trainee Pharmacist Foundation Year Programme, HEE are developing new resources for training sites: a practice-based assessment strategy, e-portfolio, and virtual learning and information resources are coming onstream to quality assure the training and assessment of all trainee pharmacists in England.
These resources will help trainee pharmacists and designated supervisors understand and use the assessment activities and tools to chart progress against the GPhC interim learning outcomes.
Designated supervisors will find these resources helpful to assess trainees against the new interim learning outcomes, complete progress reviews, and provide final sign-off, as required by the GPhC.

Screenshot 2021 07 28 092837

Management of the Programme

Health Education England London and South East Pharmacy oversees quality assured education and training provision for pharmacy trainees, including trainee pharmacists, employed by hospitals and a Clinical Commissioning Group across London. Kent, Surrey and Sussex (KSS).

We are responsible for commissioning and funding around 260 trainee pharmacist training posts across London and Kent, Surrey and Sussex and ensuring that there are high quality learning environments in which to train.

We organise and deliver an online regional training programme.

We commission training for pharmacy supervisors

We coordinate the administration of an e-portfolio system for trainee pharmacists

We organise a programme board that is responsible for the governance and quality assurance of our Trainee Pharmacist training programme.

Trainee Pharmacist Programme Board

The programme board is responsible for the governance and quality assurance of the LaSE Trainee Pharmacist Training Programme.
Specific functions of the programme board include:

Supporting the development of LaSE trainee pharmacist training strategies to enable workforce transformation plans.

Reviewing and making recommendations for trainee pharmacist training curricula taking into consideration key drivers and ensuring the programme is fit for the future and meets employers’ education and future workforce requirements.

Supporting the implementation of national and policy developments e.g. GPhC pharmacist education reforms, and Health Education England strategic plans.

Supporting the implementation of changes necessary to quality assure the LaSE Trainee Pharmacist Training Programme.

Trainee Representatives

We are very keen to hear the views of our cohort of trainees throughout the Foundation Training year. In order to give you all the best chance to have your opinions heard, we appoint Trainee Representatives.

The Trainee Representative act as the trainee voice; they gather any feedback from trainees to pass on to our team, and are one of the routes through which we provide information to trainees.

Trainee Representatives are selected to represent the HEE trainee pharmacists across LaSE. There will be eight Trainee Reps covering the Integrated Care Systems (ICS) within LaSE which means that there will be 8 reps in 2021-2022. They are appointed at the start of the training year.

Applications close on 27th August 2021

shutterstock 74085415

Role of the Trainee Representative

The primary role of a Trainee Representative is to seek, collate and report the cohort's opinions as the "trainee voice" to the HEE LaSE Trainee Pharmacist Programme Board. Specific roles and responsibilities include:

1

Be a point of contact and represent the views of the trainees at Programme Board meetings.

2

Disseminate information and outcomes of the board meetings to all trainees in the area via the local trust trainee reps.

3

Highlight common themes and pertinent issues, following regular liaison with the trainees in your area, for inclusion on the programme board meeting agenda.

4

Attend and participate in HEE Quality Monitoring visits to trusts/hospital sites offering the trainee perspective with the purpose of:

4.1

Ensuring standards for delivery of pharmacy education are being met.

4.2

Improving quality of education and training.

4.3

Identifying issues and good practice.

4.4

Highlighting concerns – (education only, not quality of service).

5

Attend and participate in any other HEE business (i.e. working groups, recruitment/careers fairs) as deemed appropriate by HEE.

6

Reviewing and offering a trainee perspective on written materials (e.g. trainee guides).

Key Skills required to be a Trainee Representative

1

The ability to communicate effectively, canvass opinion and give feedback where necessary.

2

To be comfortable contributing at meetings where senior personnel are in attendance.

3

An enthusiastic outlook and an interest in contributing to the improvement and development of the training programme.

4

Well-developed organisation skills and a proactive nature.

5

Approachable and supportive – the ability to listen to others and advise where appropriate.

6

The ability to understand others viewpoints and negotiate when required.

7

An interest in quality management processes and procedures.

8

The ability to take legible notes and to prepare written reports.

Benefits of being a Trainee Representative

1

You become the voice of your peers at regional level.

2

Networking potential with peers/wider members of the HEE London and South East Pharmacy team.

3

CV enhancement.

4

Involvement in other activities within Health Education England (e.g. Quality Monitoring visits, education, review of regional documentation.

5

The fulfilment of making a real difference for your cohort and the shape of training for future trainees.

Trainee Representative Application Form 2021

name
Forename
name
Surname
name
Personal Email
name
Trust Email
name
Mobile Number
name
name
Are you able to attend the virtual training session on Thursday 10th September?
Yes
No
name

As part of being a Trainee Representative you give permission for your trust email address to be shared with the trainee reps and with the rest of the cohort.
Please also confirm that you are happy for the following contact details to be shared with the other trainee reps:

Mobile number
Yes
No
Personal email address
Yes
No

Trainee Representative Supporting Information

In the event of trainee rep applications exceeding the number of reps needed for your group or cohort, we will select the candidates based on the responses to the following questions:

name
Please list any previous posts that you have been involved in representing the views of others
What methods would you use to canvas opinions from your colleagues, to ensure all relevant views were captured? (Max 50 words)
Why do you want to take on this role? (Max 50 words)
What would your top priority be if you were offered this opportunity? (Max 50 words)
name
What contributions have you made in the past for improving or developing your programme of study (or other activity you have been involved with)? (Max 120 words)
What do you think HEE gains from including trainee reps on their programmes? (Max 120 words)

Please refer to the HEE privacy notice https://hee.nhs.uk/about/privacy-notice for information on how HEE manage your data.

Trainee Support

It is recognised over the course of an educational programme, trainees may require additional support to successfully complete their training. To facilitate this, HEE have developed an England-wide Trainee Support Guide for both trainees and employing organisations which outlines the educational support processes in place for commissioned pharmacy trainees (Foundation trainee pharmacists and pre-registration trainee pharmacy technicians) that are undertaking Health Education England commissioned training programmes. This is a core guide and the recommendations made within it apply to all employers, educational programme directors, educational (designated) supervisors and trainees.

This guide has been designed to help organisations assist individuals that require additional support during their training programme. Please refer to the Trainee Support Guide for full details on identification, support and the HEE notification process for any individuals.

Where appropriate contact the HEE LaSE team via the Request for Trainee Support form below. It is imperative trainee consent is obtained prior to any individual details are disclosed to HEE.

Trainee Pharmacist Training in General Practice

HEE as part of a national programme is enabling Trainee Pharmacists to undertake three to six-month placements in general practice as part of their training year. Further information is available on the webpage below.

14 sf the ridge medical centre

Trainee Change Form

It is important that we have up-to-date information on all trainees, including current placement information, educational supervisors/designated supervisors’ details and contact details. Please complete the form below to inform us of any changes.

Trainee Details

Forename of Trainee
Surname of Trainee

If your Trust/Employer is not listed on the dropdown, please enter below.

Trust/Employer Other

What change is required?

If you are informing us of more than one change or selected Other please note additional changes below

More than one change; please state

Change of Personal Details

name
Trainee Personal Email
Trainee Trust/Work Email
name
Telephone (work)
Mobile (emergencies only)

Placement Information Update

If you are have a placement, which is longer than 3 months, away from your employing organisation, please confirm the details below.
Please also complete the Educational Supervisor/Designated Supervisor section to inform us who your placement ES/DS will be.

Please provide the name of where your placement is
Confirm the date when the placement starts

Educational Supervisor/Designated Supervisor Update

Supervisor Forename
Supervisor Surname
Supervisor Email
If you are requesting to change an Educational Supervisor/Designated Supervisor, Please State Previous ES Name

Additional Changes Required

If you have a change which doesn't appear on the above list, please enter below.

Other information to be updated:

Please refer to the HEE privacy notice https://hee.nhs.uk/about/privacy-notice for information on how HEE manage your data.