Terms of Participation

Required for Employer Participation in the Recruitment Scheme

Employers agree to receive communications relating to the National Oriel recruitment process.

Employers agree to the Oriel privacy policy (available at the foot of the Oriel website)

Employers must be registered with the GPhC as an approved Foundation Training Year training site, applications must be made by March of the year they will be taking a trainee.

Panel members will be required to complete all relevant recruitment training e.g. equality and diversity training, panel member training.

Employers will provide, and be responsible for, detailed programme information as per agreed data collection template, this includes checking to ensure that the final entry is accurate.

For posts advertised via the Scheme, Employers will not recruit a Trainee Pharmacist for those same posts outside of the Scheme, unless they have been informed by the Recruitment Team in December that the posts have not filled

Employers will not withdraw programmes from the scheme once advertised in June.

All applicants will be recruited in accordance with the nationally agreed person specification and professional attributes framework. Employers will accept the applicants allocated to them subject to standard pre-employment checks.

The Scheme does not allow Employers to select their applicants. Applicants will be offered programmes based on their preference and rank following the selection process, and Employers will accept responsibility for the applicants allocated to them.

Some programmes require trainees to work across multiple practice settings and with multiple Employers. In these situations we require one lead Employer to be identified. It is the responsibility of the lead Employer to work with and share information with other Employers on the same programme. This information will include, but is not restricted to, trainee details, advertising information and programme details.

Employers will be responsible for undertaking pre-employment checks (as per NHS Employers guidance) and for issuing appropriate contracts of employment and are expected to contact trainees as soon as reasonably possible after allocations have been announced.

Employers will pay at least the minimum salary for entry to the Scheme, which is currently £18,964 (as of April 2023) for a 35-hour week (adjusted for actual hours worked) and will honour the advertised salary and contracted hours as displayed in their Oriel programme information

The advertised salary will not be subject to further deductions upon payment to the trainee (such as, for example, charging the trainee for external training provision payments)

Employers will be responsible for immigration related checks / appropriate visa sponsorship. If a trainee requiring Skilled Worker Visa sponsorship is appointed, those Employers advertising as a sponsor will pay at least the salary stipulated by the Government at the time of employment, regardless of the salary entered at the time of application to the Scheme. Should a trainee be appointed who does not require a Skilled Worker Visa, the salary entered at the time of application to the Scheme must be honoured.

Health Education England Quality Framework for the Foundation training year

It is important that all Employers within the Scheme are dedicated to providing a high quality training experience. For this reason, we expect employers to commit to the following:

Engaging with the Health Education England Quality Framework.

Engaging with the Health Education England core offer, including signing up for the eportfolio and understanding the HEE assessment strategy.

Undertaking Disclosure and Barring Service Checks (DBS) for all trainee pharmacists .

Ensuring all trainee pharmacists complete Equality and Diversity, Safeguarding Vulnerable Adults and Children and Information Governance training appropriate to the role being undertaken.

Ensuring all trainees will work to an approved GPhC Foundation Training Year Training Plan. Employers should offer a training plan that is mapped to the GPhC interim learning outcomes. The learning environment should meet principle two of the standards for registered pharmacies.

All trainees and their tutors will sign a GPhC Learning Agreement

Employers will support trainees to complete the National Education and Training Survey (NETS) or any equivalent as directed by HEE, to ensure ongoing feedback on the training programme.

All designated supervisors must comply with the GPhC Guidance* and have undertaken tutor (or education supervisor) training within the last three years

All trainee pharmacists will be provided with dedicated time each week for development e.g. study day, intra- and interprofessional development, shadowing and reflection

The Employer must complete the annual Community Pharmacy Workforce Survey (or equivalent, as relevant to the patient care setting)

Compliance with these requirements will be monitored by Health Education England through its quality management procedures. Failure to comply may result in an employer being withdrawn from the scheme in subsequent years.

*For further information on local trainee pharmacist tutor training programmes, please contact your local Health Education England Pharmacy Lead.

What the Health Education England National Recruitment Office will be responsible for:

Management of applications via the national recruitment system (Oriel)

Confirmation of eligibility of applicants through the longlisting process

Management of interview/assessment centres

Panel training and guidance

Applicant communications

Management of offers to applicants

Release of successful applicant information to employers

Evaluation of the recruitment process

HEE cannot guarantee that all programmes advertised will be filled**.

** Please note that all unfilled hospital programmes will be left vacant however community employers are able to re-advertise their programmes at their own discretion.